What To Take To A Craft Fair – Your Ultimate Checklist

 In Business Tips

Packing for a Craft Fair is a fine art and each event varies, whether it be inside versus outside or weekend events versus just a day. Over the last 4 years I have developed my business largely through Pop Up Shops, Craft Fairs, Markets and Festivals; each offering up different challenges in terms of stock, display and logistics (why do so many town halls have upstairs venues?!)

After 6 months of my A Rosie Life Pop Up Shop in The Covered Market in Oxford, tomorrow is my first one-day Pop Up for some time! I will be joining the traders at the July Magdalen Market in East Oxford with a special Pop Up Shop. As we’re in the midst of festival season, I will have lots of awesome accessories for festival style, including pom pom hairbands, pom pom headbands, scarves, temporary tattoos, and jewellery plus some special market bargains and one offs in keeping with the flea market vibe.

For this reason I thought it would be useful to run through my go to checklist for a smooth and successful event!

A Rosie Life Pop Up Shop

The Essentials

  • Product that sits together well as a collection. You don’t want your stall to look like a jumble sale.
  • Display and props to add personality and interest. Think about how you want the stall to look. If you haven’t done an event before (or for a while!) it’s always worth setting up your display on a table so you know what props you need and where everything will sit. Take a picture of the set up so when you get to the fair or market, you can put together your display quickly. I always take some bright fake flowers to anchor the display and some paper pom poms to hang around the stall if I have room, which add a bit of character. Ooh and don’t for a tablecloth!
  • Photos – it might be worth taking some large photos of your products especially if you are selling jewellery or small items.
  • Signage – totally essential if you want to grow your brand. I have a branded tablecloth, hanging sign, and an A frame.
  • Tools – if you are at a craft fair like Renegade, you might have a pitch where you can create your stand so definitely worth taking an electric screwdriver and a tool kit. I also take a staple gun for covering unsightly surfaces with fabric.
  • Promotional material and price tags – I use luggage tags for pricing and always put postcards in with purchases.
  • Cash tin/bumbag and card machine, battery pack – make sure you have a good selection of change. Think about your price points. For example if you have lots of products at £6-£8 you will need lots of £1 coins and if you price things at .95 remember your 5 p’s! Make sure you either have a cash tin you can chain to your stall or take a bumbag for security.
  • Packaging – think tissue paper, branded carrier bags and jewellery boxes.


A Rosie Life stall props

My Kit Bag

  • Mailing list and clip board
  • Pens
  • Scissors
  • Push pins
  • Safety pins
  • Blu tac
  • Selotape
  • Double sided tape
  • Gaffa tape (basically all the tapes!)
  • Clothes pegs
  • String or ribbon
  • Mirror
  • Cable ties
  • S hooks
  • Notebook to log sales
S hooks
Fake peonies
Bright Pom Pom Push Pins

My Handbag

  • Crochet or pompom maker to look busy when it’s quiet!
  • Mints
  • Perfume
  • Water
  • Lunch/snacks
  • Phone
  • Battery pack
  • Fan
  • Lip Balm
  • Tissues
  • Diary
  • Business cards


  • Trolley – think about how you are going to get all your set up from your car to the venue.
  • Car – make sure you can fit everything in your car before the day.

Have a great time and remember to enjoy yourself! We do craft fairs, markets and festivals because we love what we do, make sure your customers know that. Would you add anything to this list? Leave a comment below!

Come and say hi tomorrow if you’re in Oxford!

Love, Rosie xxx

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